Workbook Building

A workbook is a multiple page booklet that can be designed to deliver content and interactive material to the user for learning, revision or for assessment. A workbook typically contains multiple pages but can also contain holders for users to add Activity Logs, Blogs, Pages, and Collections. Workbooks can be shared directly with users and can be made available to groups of users via ATLAS Workspaces.

Workbooks are created by tutors to provide a structured template for their students to complete. If you want to use workbooks for assessment in your courses, then it is imperative to work closely with your Learning Technologist to determine how this can best be achieved.

Usually, a PebblePad Resource Account will be set up for your subject area, where workbooks can be created and developed. So anyone who needs to contribute to building the workbook can collaborate on the resource before it is deployed to the students. It is of vital importance that each workbook is completed and checked over for errors and omissions before it is deployed to students as live workbooks, which students are already using, cannot be altered. A test student account will be made available for you to fully test every aspect of your workbook.

The following steps will take you through how to build a PebblePad workbook from scratch. 

• Open Chrome and log in to your Northampton PebblePad resource account at www.pebblepad.co.uk/northampton. If you do not a resource account or do not know the log in details, then please ask your Learning Technologist.

1. Once logged in, click the ‘Burger Menu’ button (three horizontal lines, top-left).
2. Click on 'Get creative'.
3. Click on ‘Create a workbook’.
4. New Template Page

• A beach image is shown at the top. Click ‘replace image’.
• Click on any of the banner images shown on the right. Or upload your own non-copyrighted image.
• Press 'close'.

​

• Click Save (top-left).
• Enter a title for your resource, this is normally the subject area and write Master in brackets at the end of the title.
• Confirm.

• With your banner selected, click 'Properties' (top-right) and take a look at the Banner Block Properties options listed in the side panel. Make a few changes until you're happy with how it looks.
• Add text to your banner, as needed. If working with multiple workbooks in either the same workspace or across different cohorts, you will find it useful to have the name of the workbook, on at least the first page. When you're happy with the way the banner looks, close the properties panel.
• Press the small cog icon, type a new name for the page and click confirm. Note there is a limit to how many characters will be seen.
• Press the ‘Add Content’ button at the top. 
• Have a look at the various Building blocks shown under Add Content. Click whichever one you want to use, to add it to the page. Continue with as many as you would like on that first page.

• For each of the building blocks you've added, open the ‘Properties’ panel and explore the additional options. Work from the top looking at the different options for your block. Tick and un-tick, to see what happens.
• Click the next tab in that side panel 'template'. View the options here, but you shouldn't need to change anything at this stage.
• Click on the 'workbook' tab to view the options and familiarise yourself with them. Leave as single-use only.

To add another page along the top.

• Press the Plus symbol furthest to the right.
• Choose 'New template page'
• Press the small cog icon, type a new name for the page and click confirm. Note there is a limit to how many characters will be seen.
• Continue adding pages that go along the top. Rename them and change the banner image.

Add pages that drop down. 'Nested Workbook' pages.

• Click the plus symbol on the page you want to add the drop-down to.
• Click 'Convert to workbook'.
• Press the little cog icon on the left to rename the group. This is what will show when users view their workbook and should summarise what is in the drop-down. 
• Click Confirm.
• Press the down arrow, on the right. You will see one page already there.
• For the next drop-down page, click Add a new item.
• Select New template page.
• Repeat the process for however many pages you need.
• Rename the pages and change the banner image on each.

For additional support or for more complex requirements, please contact your Learning Technologist.

Assessor Only Fields

Note: Assessor field Tables do not show in the reports

Some of the building blocks can be set so that students cannot use them. These are for assessors only. Because they are part of the workbook, they provide an area that can be viewed by students and tutors (or other assessors) simply by viewing the workbook. Once an assessor has interacted with the assessor field and saved it, their name will show beneath it with the date and time.

To make a block into an Assessor Only field:

• Click the block to select it.
• Click the Properties button (top-right).
• Scroll down to the bottom of the properties menu, until you see Role restriction.
• Select the option Any assessor can complete. (Do not specify which assessor roles can complete, as you will not be able to resolve any mistaken entries). 

You will see a blue label appears at the top of the block saying Completed by: Assessor Only. This is now an assessor only field.

Click on the words 'assessor' if you want to say practice supervisor, practice assessor, or academic assessor only for example. We also recommend the header states who the field is for with any instructions placed in the smaller writing underneath.

Not all the building blocks can be made into assessor fields. The list below shows which ones can be.

Please note: the Digital Signature can only be used by an assessor and does not need the role restriction property to be selected.

Important: When you have finished building your workbook, it is imperative for you to get a second person to check every element on every page to ensure you have all the necessary blocks designated as assessor fields, to ensure you have text boxes where you need them and that any hyperlinks are working.

Capability / Evidence Rosettes

Use the evidence rosettes when;

• Students need to attach additional documentary evidence. Especially useful for adding a mixture of documents/file types.
• There are on-going stages for completion. Formative feedback is given allowing students to continue and build upon what they've already done.

As well as being able to attach files there is an area for students to write a short piece of text. The rosette uses a traffic light system where both the student and assessor can use red, amber and green, to indicate the extent to which something has been achieved or not.

You will find the evidence rosette building block in the capabilities section. The effectiveness of this feature relies on everyone in each role knowing how to use it correctly. See more about this in the feedback and grades section of this guide. 

The student does not see a rosette. They will see a button saying Add. Once they have added something, they will see an icon next to the Add button showing the number of added items. See the student guides for more information on this.

You can also append evidence fields to the bottom of these other building blocks:

To add the evidence feature, select the relevant building block. Click on Properties and look for Include evidence, as shown below. Tick the checkbox and you will see the rosette appear in your workbook.

Activity Logs & Collection Pages

Activity Logs and Collections are specific pages that form part of the workbook. They act like folders by collecting certain files (assets) that meet criterion set by you. They work by using tags to identify which assets to show on that page.

To complete these steps you must first compelete the 'workbook building' instructions at the top of this page. From within the workbook you are building, click the plus symbol to add a new page.

This time select Placeholder Page.

Then choose either Activity Log or Collection.

For an Activity Log, you will first see the option to define hours/points. You need to enter the target number that students are working towards, for example, 50 hours of volunteer work or 100 CPD points. Students then assign hours or points to any template (or other asset) which is added to the activity log. It will display a running total. You are able to run a report on this data. Please refer to the feedback and grades section of these guides, for more information about that. See the Tables (auto-sum) guide below for an alternative way to log hours and points.

If you do not require any hours or points, choose Collection rather than Activity Log

When the page is placed into your workbook, you will see the words 'Edit Criteria' at the bottom.
Click Edit Criteria, and a panel will open at the side.
Choose one word (or abbreviation) that relates to the items to be collected on this page. Type this in the box under 'Filter by tags' and click Add. Do not change any of the other settings. The tag is case-sensitive, so you're better off just making it all lowercase.

The bottom of the page says 'Criteria added: All asset types | Tagged with: placements' (where placements is the example tag). Students will also be able to see what the tag is for that page.

Sharing Resources for Copying and Collaboration

Staff only!

If you have worked on resources, e.g. workbooks and templates, in your own PebblePad account then you can share these for collaboration with a colleague, or with the PebblePad resource account your course is attached to, although we do strongly advise using the PebblePad resource account for workbook creation (see the guidance above). As long as the individual has a PebblePad account set-up, you can collaborate easily in the co-creation of resources.

How to share resources to a Resource Account for Copying

As long as the Resource Account you want share with has been set up with a PebblePad account the process is relatively straightforward.

• Navigate from the PebblePad dashboard by selecting Resources.
• In your RESOURCES Store you can use the Keyword search to locate the resource you want to copy, or if it is a workbook you can click on the Templates or Workbooks tab to narrow down the search (in the example below a Workbook is being shared).
• Click the ⓘ information button to the right of the resource.

• Next, click on I want to... and in the drop-down menu click on Share:

A Share panel will open:

• In the I would like to share this... option, click on the box that says With people:

• In the Who are you sending this to? section start typing the email, or name of the resource account. If the account shows up then click on it.
• Put a tick in the Allow recipients to take a copy box and then click Next.

Your resource is now shared.

How to share resources for collaboration with another user.

As long as the person you want to share with has a PebblePad account the process is relatively straightforward.

• Navigate from the PebblePad dashboard by selecting Resources.
• In your RESOURCES Store you can use the Keyword search to locate the resource you want to collaborate on, or if it is a workbook you can click on the Templates or Workbooks tab to narrow down the search (in the example below a Workbook is being shared). 
• To the right of the resource you will see a circled i - click here:

• In the Who are you sending this to? section start typing the email, username, first name or last name of the individual/s you are collaborating with. If their account shows up then click on it.
• Put a tick in the Collaboration box and then click Next.

• Click on Confirm share. Your resource has been successfully shared with your collaborator:

If the account does not show up, in the Who are you sending this to? section, click on the Look for other PebblePad users option: 

• In the Look for other PebblePad users panel, type in the first and second names of the person you want to collaborate with as well as their email address.
• Click Search.
• The SHOWING MATCHES box will bring up all the accounts that may be associated with the search terms you used, if your collaborator is not the first option, scroll down to find them and then click on their account: 

You can repeat the process if you are collaborating with more than one user.

• Once you have selected your collaborator/s account, make sure the Collaboration box is ticked.
• Then click on Next:

The Share panel will open:

• Click on Confirm Share - your resource is now shared with your collaborator/s: