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Learning Technology Team

NILE & Other Technology Guides

Information for Staff

Getting set up

Before your students can start using PebblePad, you need to have the following things set up:

You are required to give your Learning Technologist a minimum of two weeks’ notice before students start using PebblePad.

To release your workbooks to your students you first need to have an assignment created. See creating assignments guidance below.

Student accounts:
Without NILE integration your Learning Technologist will need to create the student accounts for you.
Obtain a spreadsheet from the Student Records team in the following format. Check the names and forward it to your Learning Technologist.

Column 1 Column 2 Column 3 Column 4 Column 5
Student Number First name Familiar name Surname Email Address

Student accounts should be set up around 24hrs before introducing PebblePad to your students, and they should be advised in advance to look out for the email from PebblePad, including checking their junk mail folder.

Warning: Make sure the assignment start time is before the student accounts are set up. If students open the workbook and click through to auto-submit, it will not submit and they will have to manually submit.

 

The workspace:

Your Learning Technologist will create the workspace for you. The workspace will be named according to the Module ID or the Subject area, with the cohort start month and year in brackets. e.g. EDU1026 (Sept 18) or Nursing (Sept 18). Whole subject workspaces will be used for the duration of the programme. Assignments for year 1, year 2 and year 3 will all be set up in the same workspace.

You will be added to the workspace and it is your responsibility to add your colleagues as managers. See ‘How to add colleagues to an ATLAS workspace’.

You can then create your assignment area(s) and add your workbook as a resource. See ‘Creating assignments' and 'adding resources’.

Creating Assignments

 

A submission point or 'assignment' needs to be set up in ATLAS.

Create an assignment on the relevant workspace:

  • From the homepage, click the blue circle icon on the top toolbar to enter ATLAS;
  • Under 'workspaces I'm managing' you will find your workspaces. (If you can't find the one you need, please ask your colleague to add you to it);
  • Once inside your workspace, click on the Management button on the top toolbar;
  • Click on the Assignments button on the second row;
  • Then click on the Use multiple assignments button - this will enable you to name and identify the assignments in the workspace.
Note: If assignments have already been created, the button will say 'create assignment'

 

Type the assignment title into the Title box and then click Continue. The assignment title needs to either be either the assignment number such as AS1 or it needs to match the name of the workbook.

 

 

You will need to complete some settings for an assignment:

  • Leave the Member initiated submissions button selected;
  • Type a second assignment title into the Title box (this is the assignment that will be the live one - putting two different assignment titles helps you identify the assignment attached to the workspace - you can delete the other one if not required):

 

  • Fill in the submission dates that you want to set for the assignment.
  • Work can be submitted any time after - use today's date and time. This will ensure students can auto-submit their workbooks as soon as they have access to it;
  • Work cannot be submitted after - this is your submission deadline; (optional)
  • You can leave the Unless this late submission date is set blank;
  • Work already submitted can be modified until - make sure this is set to the same date and time as the submission deadline;
  • It is really important that you set the maximum number of submissions per user to 1:

 

 

  • Next tick the Allow submissions from Pebble+ box;
  • Check the Restrict submissions to specific Asset types button;
  • Then tick the Workbook box - this ensures that the workbook for the assignment is submitted automatically when the student opens and saves it:

 

  • Next, you must tick the Allow auto-submit resources box. This is incredibly important.
  • Then tick the Prevent users from removing their submissions box.
  • Finally, click Save:

 

 

Once the assignment is saved, you will be taken to the Management - Assignments screen. Here you can see the assignments you have created - the one with ...submitted after and ...modified until dates is the assignment you have created the settings for. By clicking on the orange cog icon in the Actions panel for each individual assignment you can edit it. If you click on the trash can icon in the Actions panel you can delete the assignment/s:

 

 

To edit an assignment, in the Management - Assignments panel click on the orange cog icon (you can identify the feature by hovering over the icon - the word Edit will appear). This will take you to the Update assignment settings page where you can make any changes you need to: 

 

 

                                                                                

 

 

If you want to delete the assignment, click on the trash can icon (you can identify the feature by hovering over the icon - the words Delete the assignment will appear):

 

 

                                                                 

 


You will be taken to the Assignment status change panel. If you are sure you want to delete the assignment, tick the I have read this information and wish to continue box and click on Continue:


 

 

You will see the message The assignment was successfully deleted.

 

Adding a Resource to the Assignment Submission Point

You can only add a resource once you have an assignment submission point set up. You can add more than one resource to a resource panel. Resources include Templates and Workbooks. The following example shows you how to add a Workbook to your workspace.

Before adding your workbook to the workspace, you must make a copy of the master:

  • Go back to the PebblePad homepage and into your resources;
  • Click the  information button to the right of the master workbook;
  • Click the I want to... button;
  • Choose Copy;
  • Scroll down and remove the word 'master', replacing it with the month and year the cohort started in the brackets. At the end of the filename add Yr1, Yr2 or Yr3 if students use multiple versions of the same workbook across the programme of study;
  • Click Confirm.

The copied version will appear at the top of your list of resources and is ready to be deployed.

 

Navigate to the workspace you have created the assignment for:

  • Click on Resources;
  • Next, click on Create a panel:

 

 

This will take you through to the Create a resource panel page:

Enter a title for your resource panel in the Title box;
There are Visibility Options - check the Visible button to make the resource immediately visible. If you want to keep the resource hidden, check the Hidden button. If you want to release the resource between certain dates then check the Date Range button and fill in the Visible from and Visible to dates and times.
Next, click Save:

 

 

 

The next stage is to add the Workbook to your resource panel: 

  • In the resource panel you have created, click on the file icon - you can identify this by hovering over it - the message Add a resource will appear:

 

 

You can add various resources such as assets and templates to the panel, as well as workbooks. In this instance, a workbook will be added:

  • Click on the My Workbooks tab;
  • Find the Workbook you want to attach to the assignment; 
  • When you have found the correct one click on Select item:

 

 

 

There are a few settings that need to be completed so that the resource (Workbook) is successfully attached to the assignment:

 

  • Check the Refer to this resource on the Workspace using its existing title and description button;
  • Check the Yes button in the Would you like to prompt the user to auto-submit the workbook when saved panel;
  • In the Choose an assignment to publish the resource to drop down, select the assignment you want to attach the workbook to;
  • Check the No button in the Would you like other people to use this resource on their workspaces? panel;
  • Check the No button in the Would you like to allow a user to complete this Workbook in ATLAS? panel;
  • Tick the I have read this information and wish to continue box;
  • Click on the Continue button:

 

 

 

You will be taken back to the Edit panel page. If you want to make any further edits to the resource settings click on the orange cog to the right of the resource. If you want to delete the resource then click on the trash can. You can also add further resources to the panel by clicking on the Add a resource button and following the previous steps.

If you are happy with your resource panel, click Save and then the Back button at the top left of the Edit panel. 

 

 

 

Warning

Do not make any edits to a live workbook. Once the workbook is accessed by students and they've started working on it, any changes can result in students and assessors losing their entries

Adding colleagues to a workspace in ATLAS.

Log in to PebblePad. From the homepage, click the Blue Circle icon located on the toolbar along the top to enter ATLAS. Under Workspaces I am managing you will see all your workspaces. Click on the workspace you want to add a colleague to:

 

Once you are in the correct workspace, click on the Management tab and then on the Managers sub-tab. You will see the Add a manager tab, click here to bring up the Add Manager search box:

 

Your colleague must already have an existing PebblePad account in order to show up in any search you perform. (Contact your learning technologist to create new PebblePad accounts).

  • Search either using your colleague’s Exact Username or Email address and click Go, or search via their Forename and/or Surname and click Go;
  • When you have found your colleague, click the checkbox next to their Display Name and Save:

 

 

When you have saved, it will take you back to the Managers screen. You can set the role you want for your colleague by clicking on the relevant box:

  • Lead Tutor will give your colleague the same permissions as you (able to create workspaces and assignments, and add managers);
  • Tutor is similar to Lead Tutor but has fewer permissions (i.e. cannot manage resources or run reports);
  • Moderator has more limited permissions and cannot manage managers or members on the workspace, but also cannot manage resources or run reports or logs;
  • Personalise – the Lead Tutor can decide what permissions the manager has and select them from the list that comes up when the Personalise button is clicked:

 

 

Feedback Settings:

Click Management, then feedback.

Management is on the top row of buttons and feedback is on the second row of buttons.

Grading Forms

Press the 'Create collection' button to enter a collection of statements related to the learning outcomes, to be used for giving feedback. These may be to address common issues students have and details from marking schema or rubric. You can create several different collections. See the Feedback and grades section below for information on using a PebblePad Rubric.


The next tab along is 'feedback settings' where you can control when feedback is released. Please refer to the table below, to ensure you have the correct settings.

When assignment is playing
Let the assessor decide

Pre-set the most likely choice the assessor will make.

See the feedback and grades section at the bottom of this screen for more information.

When assignment is paused
Let the assessor decide

Pre-set the most likely choice the assessor will make.

See the feedback and grades section at the bottom of this screen for more information.

Would you like to stop assessors from recalling their feedback once it is released?
No Assessors can recall their own feedback after it has been released to the Asset owner.
Would you like to enable feedback comments?
Yes You will be able to add feedback comments.

Would you like to anonymise peer feedback in Pebble+ when released to the submission author(s)?

No We do not use this feature at UoN

Would you like to anonymise assessor feedback in Pebble+ when released to the submission author(s)?

No It is imperative that we have evidence of assessor feedback. Please do not change this without first checking with your learning technologist.
Would you like to provide custom help for assessors when they create or edit their feedback?
Yes / No

Pick 'yes' to provide assessors with very specific information about how to leave feedback. This is useful if you have lots of different assessors responsible for different aspects. Type your instructions in the text box that appears.

Pick 'No' if you don't need this.


Finally, press 'Save'.


 

Capability settings:

Do this if you are using the capability / evidence rosettes workbook.

Go to the Capability Settings tab.

Would you like to enable capability approvals? Yes

You can enter bespoke statements for each of the three categories, or you may choose to leave the default statements.
Then press 'Save'.

 

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Do not make any changes to any of the other settings.
If these settings do not meet your requirements, you will need to discuss them with your Learning Technologist.

Managing Assignment Extensions

When the date and time set on the assignment elapses, anything the student does on their workbook will not be shown on their submission. A snapshot is created and you will only see the workbook as it was at that exact date and time. However, if students need longer and you grant them an extension, their additional work will be visible. The original assignment deadline date is used to view the student’s work once their extension deadline passes.

To set an assignment extension for a student: 

  1. From the homepage, click on the blue circle icon on the top toolbar to go to ATLAS.
  2. Under Workspaces I'm managing, find the workspace you need and click the blue text to open it.
  3. Click on Managers on the top toolbar
  4. Select Assignments from the second row.

Locate the assignment[s] that you need to provide an extension for. In the Actions column of the assignment there is calendar with person icon (if you hover over it the words Manage extensions appear) - click this icon to Manage extensions:

 

 

  • In the Management - Extensions panel click the Add new extensions button:

 

 

When setting extensions you need to put in the number of days required for an extension (rather than entering a date).

 

  • In the Extend all deadline dates by box, put the number of days you want to extend the assignment by. Beneath this panel you will see Current deadline information and next to the Amended deadline information. This shows you when the new deadline date and time is;
  • If you want to email your student/s the new date and time, check the Yes box in the Would you like to notify the members by email of their new deadline? panel;
  • You can use the search box to find the account/s of the student/s you are setting the extension for;
  • When you have found the correct account/s, tick the check box next to the account/s and click Save:

 

 

You will see the message The extension(s) were successfully added. Click the Back button to go back to the Management - Assignments page. 

Capability / Evidence Rosettes

Capability fields use a traffic light system to show when something is incomplete, partially complete or fully complete. It is only the student who can change the colour of their rosette.

When the capability field has not been used, it shows as red. If you view the student's submission and see a red rosette, it means the student has not used this capability field, therefore, you are not able to click on it or do anything with it.

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When the student adds any text or attaches a file, it will automatically change to orange. 

If you require mentors or other assessors to approve multiple different capabilities, then you should advise students to leave it as orange until approved. There is no way of mentors or assessors seeing at a glance which ones have already been approved without clicking and opening each one. It is far easier for them to skim through looking for orange rosettes.

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Once the student has done everything and (if required) a mentor/assessor has approved it, the student can turn it green. Information for students is included in the student section of these guides.

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Capability Approvals

When the rosette is showing as orange, the mentor or tutor can approve what the student has written and/or attached. Press on the feedback icon, the square-shaped one.

feedback button

The Capability Approval side panel will open. First, you need to set the status. Then you also have the option to write additional comments or use any feedback statements from the collection. The release options may or may not be greyed out so check that and finally, you must press Save & Close.

capability approval side panel

Before leaving the page it is imperative to scroll to the bottom and press the save button.

 

For more information on capability/evidence rosettes, please see the section on Creating your resources in these guides. 

Feedback and Grades

PebblePad submissions are on-going, progressive pieces of work. At the beginning of the module or programme, students submit their blank workbook and fill in it over a certain period of time. Staff are able to access students' work as they progress.

 

Assessor Fields

Assessor fields are used by staff involved with assessing the student's work. This is any University of Northampton staff member who is a manager on the workspace or a mentor out on practice -with whom the student has shared their workbook. Assessor fields form part of the workbook and are identified by the label at the top saying Assessor Field, as shown in the image below. On the Assessor Field label, you will see a yellow circle with an exclamation mark to indicate content known as "feedback" has not been released meaning the student cannot see it. A green arrow indicates feedback has been released to the student for them to see. 
 

After an assessor enters content into the assessor field, they must scroll to the bottom of the page to press save. And, depending on the feedback settings, they may or may not have the option to release feedback at that point. See Feedback Settings above for more information.

 

Feedback Toolbar

When viewing a student's submitted workbook, you will see the feedback toolbar located in the top-right-hand corner. From the left-hand side, the first button in the  information button. This will tell you the title of the workbook, when it was created, modified and submitted, and the student's name. 

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The second button is for comments and the third is for feedback.

The icon that looks like a thumbs-up, represents Page Verification. This is an advanced set of features that are not discussed in these guides as no one is currently using them.

The next icon along looks like a graph. You will only see this if you have progress tracking enabled. This feature is part of the workbook options available inside the workbook builder. A tick box is shown at the bottom of each page for students to tick once they've completed it. When you click this icon, you will see which pages the student has ticked as completed.

The icon on the right, which looks like a printer, is for anyone who wants to convert the workbook to a PDF file, to save it or print it. 

 

Rubrics

Rubrics are a specific building block and must not be confused with a table. In order to use it as described here, it must be an 'assessor only' field.

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Click any of the boxes in the rubric to select it. It will turn blue and show a small tick. If you change your mind you can click another box to change your selection. You cannot choose two boxes on the same row. 

The rubric is usually placed on its own page at the very back of the workbook. Students should be made aware of how they are being assessed, so you could make a point of going through the rubric all together in class. It is advised that you have at least one student field on that page to ensure they open the page and look at it.

Warning: It is imperative that the students open and view the rubric otherwise you will not be able to use it!

To adhere to the UON policy of releasing feedback and grades four weeks after the deadline, at the end of the programme you can create a column in the Grade Centre on NILE to add the final grades and relevant feedback. Speak to your Learning Technologist, if you need assistance with this.

Should you require urgent assistance with NILE, please contact the LearnTech Support Helpdesk via the online contact form